Achieving a managed print environment couldn't be easier and can be attained in four strategic stages.
Take our FREE PRINT AUDIT as an example of our commitment to increasing efficiency and saving you money. We will expertly identify the good, the bad and the indifferent within your printing environment.
To establish your Total Cost of Ownership, your ZenOffice MPS Consultant will identify the following:
- User analysis
Understand end user, departmental and organisational requirements by collating feedback and opinions on current print environment and their needs
- Procedures analysis
Highlight any areas of inefficiencies in toner replacement procedures, servicing and training
Verify the number of print, copy, scan and fax devices along with device information such as make, model, serial numbers, install dates, age, location and floor plans and meter readings
- Set up and maintenance costs
Identify lease commitments, depreciation costs, parts and labour costs and toners. Additionally we will look at any outsourced print, copy or scanning and any third party fees such as helpdesk or service costs
- Usage rates
Establish the ratio of black and white versus colour print jobs, jobs printed internally and externally, the number of pages per job, ratio of devices to users etc.
- Energy consumption
Ascertain the current energy consumption of each device and provide further consumption details at department, location and organisational level
Based on the initial assessment, the design of your business 'Future State' is very much a collaborative process. Every feature of your print environment is tested before agreement is reached, even important but often overlooked aspects such as bills or review formatting.
A detailed plain English roadmap delivers expert advice on how you can get from where you are now (wishing you could cut costs and boost efficiency) to that slick, cost effective and environmentally friendly place you want to be.
We might recommend a 'transitional' journey where we manage your existing fleet. It might be a 'transformational' recommendation where we suggest new software and/or hardware technology. Click here for more information on the Xerox product range.
Either way you can focus on doing what you do best - running your business, safe in the knowledge that your printing fleet will be operating at maximum efficiency and supported by experts.
With an agreed design plan, the ZenOffice MPS team can now begin the implementation stage. We will provide full project management ensuring a smooth transition by deploying change management and training initiatives.
We will also provide regular review meetings to ensure that your managed print service achieves further cost efficiencies where possible and continually meet the needs of your growing business.
Your print management is automated and will include:
- Trouble shooting and repair
- Supplies tracking and ordering
- Ordering and usage monitoring